- Whistleblowers -

Employers with at least 50 employees must address new obligations. They are required to adopt and implement the necessary procedures and establish an internal reporting system to protect potential whistleblowers. These preparations involve planning and allocating both personnel and financial resources. Delays or improper implementation may result in severe consequences.

At Kopeć Zaborowski Law Firm, we have developed effective methods to support employers in fulfilling all statutory obligations related to adjusting internal regulations concerning whistleblowers.

Scope of services related to whistleblowers:

• Consultations and needs analysis to implement optimal solutions for the Client;
• Preparation of a dedicated internal reporting procedure and additional documentation;
• Supervision of the implementation of internal reporting procedures and integration with other policies and regulations applicable to the Client;
• Whistleblower internal reporting system – in cooperation with SafeLink.

Three reporting channels for communication with the whistleblower:

• Reporting platform for the employer;
• Register of reports;
• Communication platform with the whistleblower (including anonymous reports);
• Record of subsequent actions.

Preparation of educational materials and instructions for employees and organization of internal communication:

• Training for employees on internal and external reporting procedures, the functioning of the reporting system, and the regulations contained in the reporting procedure;
• Training for the board and senior managers on special duties related to whistleblower protection;
• Training for individuals designated to handle the internal reporting system on the principles of receiving and verifying reports, taking subsequent actions, and conducting investigative procedures.

Full support for whistleblower reports, including internal investigative proceedings:

• Receiving reports
• Internal audits
• Verification and analysis of reports
• Contact with the whistleblower
• Recommendations for subsequent actions
• Supervision of investigative procedures
• Recommendations for corrective actions

Handling criminal and criminal-economic cases in the event of legal violations:

• Development of mandatory external reporting procedures and templates for necessary documents for public authorities.

Our goal is to implement legally compliant and optimal solutions tailored to the specific Client. We adjust the scope of services individually based on needs and requirements, which may involve assisting with implementation and preparing the Client to independently manage the system, or taking over all associated responsibilities.

Our extensive and diverse experience in commercial, labor, criminal, and economic criminal law provides substantial assistance to our clients in effectively implementing the requirements outlined in the Whistleblower Protection Act. This ensures the avoidance of legal and financial consequences (failure to implement the appropriate solutions may result in financial sanctions) and, most importantly, helps protect the company’s reputation.

We possess in-depth knowledge and extensive experience in conducting internal investigations related to fraud, economic abuse, corporate crime, with a particular focus on economic crimes, tax crimes, corporate disputes, guaranteeing professional and comprehensive support in verifying reports and taking subsequent actions.

Kopec Zaborowski Law Firm collaborates with SafeLink, a professional provider offering a proven (since 2020) and secure online whistleblower reporting system. The creator of this application is attorney Jakub Niemoczyński, who also serves as the Compliance Officer at KKZ. Thanks to this cooperation, our offering is a comprehensive solution to meet all requirements of the Act.

Do you have an issue? Do you need support in the area of whistleblowers? Don’t wait!

Contact us!